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How do I prepare for a presentation?

Modified on Thu, 01 Sep 2016 at 09:41 PM

Being prepared is one of the most important steps to putting on a great presentation, and preparing for a presentation using the Webinato platform is not really all that different from preparing for any other live presentation in a conference room or event hall. Just follow these simple steps and you'll be well on your way to putting on a perfect presentation using Webinato:

Step 1: Know Your Equipment

Getting to know the tools you will use is the first step to having a great presentation. We suggest that you take an inventory of the equipment you will be using, such as webcams, microphones, etc... and make sure that everything works well ahead of your event date, if at all possible.

  • Check Your Microphone and Webcam: Making sure your equipment works may seem like a simple thing, but please don't take this step lightly. We highly encourage you to test out any and all audio and video equipment ahead of time to ensure they are recognized by the computer and by Webinato correctly, and also to ensure they meet with the audio and video quality you expect for your attendees. Our technical support staff is always available in case you have any questions about device compatibility.
  • Gather your Digital Assets: If you plan on showing slide presentations, video files, or other digital content in your Webinato room, it's suggested that you gather up those assets ahead of time, as well, so you are not caught by surprise with unexpected content. One of the benefits of the Webinato platform is that your room environment is persistent; anything you save to your room during one session is there for any subsequent one. This makes it so you can prepare all of your digital media ahead of the event date, practice your presentation, and be secure in the fact that everything will be there when you return.

Step 2: Know Your Environment

Just as important as the tools you use is the environment you will be using those tools in. Knowing about the location where you will be presenting is the next step, and just as you probably wouldn't have a board meeting in a busy cafeteria, staging your Webinato presentation in a suitable environment is key to producing a successful event.

  • Privacy Is Key: This is very important to make sure you are in an environment free of commotion and distractions. This is especially true if you are using a webcam with live video. Noting can kill a presentation faster than having co-workers crash the background of your video, so please be sure you choose somewhere that is secluded and quiet. It's also highly suggested that if you have multiple presenters to have them in separate rooms to avoid audio overlap and feedback.
  • Eliminate Background Noise: Making sure you are in a quiet environment ensures that the sound heard by your attendees is clean and easy to understand. Presenting in an area with a lot of ambient noise will introduce an element of confusion to your presentation and may cause attendees to lose engagement. To help eliminate ambient noise during your presentation, we suggest using a headset with a microphone attached in lieu of any built-in microphones on your computer or laptop. this also helps eliminate any feedback from your speakers to the microphone (also referred to as "echoing")
  • Check Your Network: We live in the age of wireless networks, and Webinato is, of course, available for anyone using a wireless connection. However, due to many factors out of your control, your wireless signal could be subject to interference and disruption, which could cause disconnections and, at worst, a disruption of your presentation. We suggest that Presenters and Organizers always use a wired (Ethernet) connection when running a Webinato room, because a stable connection is very important to having a stable presentation.

Step 3: Know Your Audience

It will greatly help you to know what your audience expects from your presentation. Are they just getting information about your company or service? Will they want to ask questions afterwards? Will you want them to provide feedback in the form of polls or surveys? Knowing the answers to these questions is the next step on the path to a successful presentation.
  • Audience Engagement: Webinato has many great tools to help you improve audience engagement to keep your attendees alert and participating all the way from start to finish. Do you want to see if your audience has been paying attention? Post an Instant Poll. Do you want to gather feedback on a service you provide? Start a live Survey. All of our engagement tools are easy to use and will help keep the flow of any presentation going, and keep your audience interested in what you have to say.

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